31
Aug

Time Quadrant

“The challenge is not to manage time, but to manage ourselves.” -Stephen Covey

All activities can be categorized based on two factors: Urgent and important. Take a look at this time management matrix:

time-management-matrix-7-habits-highly-effective-people-summary-sidekick-content.png

We react to urgent matters. We spend our time doing things that are not important. That means that we neglect Quadrant II, which is the actually most crucial of them all.

If we focus on Quadrant I and spend our time managing crises and problems, it keeps getting bigger and bigger until it consumes us. These leads to stress, burnout, and constantly putting out fires.

If we focus on Quadrant III, we spend most of our time reacting to matters that seem urgent, when the reality is their perceived urgency is based on the priorities and expectations of others. This leads to short-term focus, feeling out of control, and shallow or broken relationships.

If we focus on Quadrant IV, we are basically leading an irresponsible life. This often leads to getting fired from jobs and being highly dependent on others.

Quadrant II is at the heart of effective personal management. It deals with things like building relationships, long-term planning, exercising, preparation — all things we know we need to do but somehow seldom get around to actually doing, because they don’t feel urgent.

In order to focus our time in Quadrant II, we have to learn how to say “no” to other activities, sometimes ones that seem urgent. We also need to be able to delegate effectively

“The key is not to prioritize what’s on your schedule, but to schedule your priorities.” -Stephen Covey

Plus, when we focus on Quadrant II, it means we’re thinking ahead, working on the roots, and preventing crises from happening in the first place! This helps us implement the Pareto Principle — 80% of your results come from 20% of your time.

We should always maintain a primary focus on relationships and results, and a secondary focus on time.

 

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About me
Creative-Enthusiastic-Positive and People oriented HR Professional. My 10 years in HR as an assistant, then generalist, and now manager, have allowed me to grow and develop professionally and as a leader. Currently I am working as a Sr. Human Resource Consultant with few Start-ups. I am helping them Strategically in building best HR Practices. I have experience in below areas of Human Resource – Talent Acquisition (Recruitment & Selection), HR Policies & Procedures, Talent Management (HR Generalist), Performance Management System and Training & Development.
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